8 Benefits of Using Employee Onboarding Software
There’s no doubt that onboarding employees is a challenging process. It’s a stressful time for both new hires and hiring teams.
New hires are struggling to get acquainted with a new company, department, co-workers and processes, while hiring teams are scrambling to get the new hire up to speed as quickly as possible.
In such a situation, a well-executed employee onboarding program can have a long-lasting impact on employees, your organization and your business as a whole.
It not only helps convert new hires into productive team members faster but also reduces turnover rates, increases productivity and job performance upto 70%, minimizes risk from unplanned employee departures, increases new hire retention by 82%, and much more.
This article covers everything you need to know about employee onboarding software and its benefits for your business. Keep reading to learn more.
What is employee onboarding software?
Employee onboarding software is a type of HR technology that is designed to help HR and recruiting teams create, manage and track employee onboarding programs.
In other words, it’s a software-as-a-service (SaaS) solution that you can use to make sure that new hires are set up for success from day one.
There are a few different ways that employee onboarding software can be implemented. Some companies opt for a hybrid approach, combining online tools with in-person orientation sessions. Others rely solely on online tools, like employee onboarding dashboards.
Whatever approach you choose, employee onboarding software can have a big impact on your organization’s culture. It can help your new hires feel welcome and ease them into their new roles. It can also save time and money by streamlining the onboarding process.
Among the above-mentioned few, there are many benefits employee onboarding software provides including but not limited to the following:
8 Top Benefits Employee Onboarding Software Provides
1. Manage onboarding activities in one place
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A big part of the onboarding process is making sure your new hires get up to speed on their new job tasks, company policies, and other key details.
Employee onboarding software enables you to manage all of these activities in one central location. You can create checklists and guides to walk your new hires through specific activities so everyone is on the right track. |
You can also use your onboarding software to create databases of information that your employees will need throughout their time at the company. You can track employee information like their benefits, performance reviews, and more in one place.
This way, your employees won’t have to hunt down the information they need–they can simply log into their onboarding software and have access to all they need.
2. Improve communication with key stakeholders
This way, your employees won’t have to hunt down the information they need–they can simply log into their onboarding software and have access to all they need.
2. Improve communication with key stakeholders
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Communication is key to ensuring that your employees are receiving the best onboarding experience. Communication is essential to the smooth transition between employees who are leaving and those who are coming on board.
When you use employee onboarding software, you can streamline communication between your HR department and new hires. This way your new hires can easily communicate any questions or concerns they have with your HR department. |
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Employee onboarding software also enables you to streamline communication between your new hires and their managers and peers. You can create a central hub where all employees can post questions and share information about tasks, projects, and other details.
This way any communication between employees will be centralized in one place, which means less time spent searching for the right person to talk to.
3. Increase employee engagement and productivity
This way any communication between employees will be centralized in one place, which means less time spent searching for the right person to talk to.
3. Increase employee engagement and productivity
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Employee onboarding software is a great solution for companies looking to increase employee engagement and productivity. The implementation of an employee onboarding program can help new hires become significantly more engaged and productive at work sooner.
Employee engagement is defined as the emotional commitment an employee has towards his or her job, company and co-workers. Essentially, it’s how motivated, productive and happy your employees are at work. |
Employee onboarding software can help to increase employee engagement in a number of ways. For example, it can help create a more streamlined and efficient employee onboarding process. It can also help to boost employee engagement by helping to simplify communication and engagement between hiring teams, managers and new hires.
4. Reduce turnover and recruitment costs
4. Reduce turnover and recruitment costs
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Employee turnover rates are the rates at which employees voluntarily leave or get fired from their jobs. Employee turnover is a costly problem that many companies face.
It’s estimated that replacing an employee costs the company 90%-200% of their annual salary. Turnover rates can be especially high in the initial days, where the average turnover rate is 31% in the first six months of their starting. |
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While it is impossible to completely eradicate turnover rates, you can significantly reduce them by implementing employee onboarding software. Among other things, it can help to shorten the amount of time it takes to get new hires up to speed and productivity.
Additionally, it can help to improve the quality of employee onboarding programs by streamlining communication and eliminating redundancies across departments, which all add up to lesser turnover rate.
5. Streamline hiring process
Another benefit employee onboarding software provides is streamlining the hiring process. The quicker you can educate and bring new hires onto the team, the less time they’ll spend being unproductive.
Simply put, employee onboarding software helps make the hiring process easier and more efficient. In fact, many employee onboarding software solutions are designed to integrate with your company’s hiring process. This allows you to streamline your hiring process and make it more efficient.
Employee onboarding software solutions can help you to simplify the job application and hiring process. They can also help to simplify the interview process and make it easier for hiring teams to collaborate, track and manage candidates throughout the entire hiring process.
6. Improve culture and relationships with employees
Another great benefit of employee onboarding software is that it helps you improve the culture and relationships with your employees.
When you use employee onboarding software, your new hires will be able to navigate their new job tasks, computer systems, and company policies much faster.
This enables you to devote more time to building trusting relationships with your employees. You can spend more time getting to know each of your employees as you help them get up to speed on their new tasks and responsibilities.
When exposing your new hires to such an organized and well-structured onboarding process, you will promote your company’s good culture of being well-organized.
7. Reduce paperwork for employees and managers
Additionally, it can help to improve the quality of employee onboarding programs by streamlining communication and eliminating redundancies across departments, which all add up to lesser turnover rate.
5. Streamline hiring process
Another benefit employee onboarding software provides is streamlining the hiring process. The quicker you can educate and bring new hires onto the team, the less time they’ll spend being unproductive.
Simply put, employee onboarding software helps make the hiring process easier and more efficient. In fact, many employee onboarding software solutions are designed to integrate with your company’s hiring process. This allows you to streamline your hiring process and make it more efficient.
Employee onboarding software solutions can help you to simplify the job application and hiring process. They can also help to simplify the interview process and make it easier for hiring teams to collaborate, track and manage candidates throughout the entire hiring process.
6. Improve culture and relationships with employees
Another great benefit of employee onboarding software is that it helps you improve the culture and relationships with your employees.
When you use employee onboarding software, your new hires will be able to navigate their new job tasks, computer systems, and company policies much faster.
This enables you to devote more time to building trusting relationships with your employees. You can spend more time getting to know each of your employees as you help them get up to speed on their new tasks and responsibilities.
When exposing your new hires to such an organized and well-structured onboarding process, you will promote your company’s good culture of being well-organized.
7. Reduce paperwork for employees and managers
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If you’ve ever hired someone, you know there are a lot of documents to fill out and lots of tasks to complete. Employee onboarding software helps you automate those tasks and documents, so you don’t have to spend time completing redundant paperwork.
Employee onboarding software can help you automate tasks like creating welcome letters, setting up payroll, or creating an employee handbook. It also allows you to replace paper-based forms with digital ones. |
This not only saves you time, but it also helps prevent errors.
8. Create an unforgettable first impression
Onboarding software helps you create a great first impression for your new hires. With it, you can create a personalized onboarding experience for each new hire. This can help new hires feel like they’re part of a great team from day one.
You can create a digital welcome kit. This can include everything from documents to videos that help your new hires learn more about the company. This can help new hires feel like they’re more prepared for their new role.
You can also set up a welcome dashboard where new hires can access information about their health insurance plan, the company, and their manager.
Simply put, you can provide a personalized experience to each of your new hires which will make a great and unforgettable first impression in employees’ minds.
Conclusion
The employee onboarding process is a critical time in the lives of both new hires and hiring teams. So, you need to make sure everything goes right during the process.
A great thing to take advantage of is a good employee onboarding software. As discussed in this article, it has numerous benefits and uses.
It can help you reduce turnover rate, improve relationships with the employees, as well as streamline your onboarding process.
You can also automate your onboarding process using employee onboarding software, and it can help you improve communication with key stakeholders.
With this software solution, you can save time by having new hires fill out forms before they start. You can also automate your onboarding process by creating checklists that your new hires can navigate by themselves.
Overall, employee onboarding software can help you improve your hiring and onboarding processes, as well as make your employees feel more welcomed as they start their new job. So, it is a great investment that can significantly improve your business.
8. Create an unforgettable first impression
Onboarding software helps you create a great first impression for your new hires. With it, you can create a personalized onboarding experience for each new hire. This can help new hires feel like they’re part of a great team from day one.
You can create a digital welcome kit. This can include everything from documents to videos that help your new hires learn more about the company. This can help new hires feel like they’re more prepared for their new role.
You can also set up a welcome dashboard where new hires can access information about their health insurance plan, the company, and their manager.
Simply put, you can provide a personalized experience to each of your new hires which will make a great and unforgettable first impression in employees’ minds.
Conclusion
The employee onboarding process is a critical time in the lives of both new hires and hiring teams. So, you need to make sure everything goes right during the process.
A great thing to take advantage of is a good employee onboarding software. As discussed in this article, it has numerous benefits and uses.
It can help you reduce turnover rate, improve relationships with the employees, as well as streamline your onboarding process.
You can also automate your onboarding process using employee onboarding software, and it can help you improve communication with key stakeholders.
With this software solution, you can save time by having new hires fill out forms before they start. You can also automate your onboarding process by creating checklists that your new hires can navigate by themselves.
Overall, employee onboarding software can help you improve your hiring and onboarding processes, as well as make your employees feel more welcomed as they start their new job. So, it is a great investment that can significantly improve your business.
Author’s bio
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Saifullah Napar is a content writer working in this field for the past three years. He has been writing on topics such as business technology, blockchain, fintech, and digital marketing. (LinkedIn)
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